Close employee accounts without losing company knowledge.
Stop paying for former employees’ licenses. Archive emails with Zeencly, free up storage space with your provider, and maintain permanent access to your conversation history with Backup Viewer.
Are you familiar with this scenario?
Paying "departure taxes"
You keep former employees' accounts active just to avoid losing their emails. This generates unnecessary costs every month.
Delegation confusion
A new employee doesn't know what was agreed upon with the client because emails are stuck in a locked account.
Data loss risk
Manually downloading PST or MBOX files is time-consuming and error-prone.
Solutions
Automatic Closing and Scheduling
No need to remember to cut off access on weekends or holidays. Schedule the exact date and time for account closure, and Zeencly will take care of the rest.
Intelligent Archiving
Before your account is permanently deleted from your provider (e.g., Gmail), Zeencly creates a complete, secure backup. All emails, attachments, and folder structure are preserved.
Access via Backup Viewer
This is our biggest differentiator. You don’t have to restore gigabytes of data to check a single invoice. Search and read former employee emails directly in the Zeencly dashboard – quickly and conveniently.
Security and Legal
- Company's legitimate interest: Preserve evidence of business communications in the event of legal disputes or audits.
- Data in the EU: Archives are stored in European data centers, in accordance with GDPR data retention guidelines.
- Access Logs: Carefully control who in your company has access to employee archives.
Streamline your company's offboarding process.
See how much you can save on Google Workspace and Microsoft 365 licenses by archiving with Zeencly.
Privacy First
The language models we use do not have access to your passwords or email content, so they ensure the complete security of your data.